This page is intended to coordinate our efforts in getting ready for the Collaborating for Education and Research Forum III to be convened on Saturday, December 5th, 2009.

Item
Who
% Completed
Comments
Further Comments
Still Further Comments








Invitations






Invitation Forum II & BioEYES
Participants
Therese & Pat
100%
Email invitations sent 1st week of November.
Need to send 2nd email


Fellows
Therese & Pat
100%




QuarkNet Staff
Therese & Pat
100%




Invitation SB
Therese & Pat
100%
Invitation appeared in administrative bulletin on Friday, Jan. 9th. Sue Coney



Invitation Penn
Therese & Pat
100%
Invitation was distributed by Heather Short.



Invitation Mish
Therese & Pat
100%
Invitation was e-mailed to Annette Darr and Mr. Daniel Towner.



Invitation Elkhart
Therese & Pat
100%
Invitation thru Dave Emery



Invitation New Prairie
Therese & Pat
0%
Failed to invite



Invitation Catholic
Therese & Pat
100%
Invitation was e-mailed to principals ~Jan. 8th.



Invitation Private
Therese & Pat
0%
Failed to notify Stanley Clark
Failed to notify Covenant Christian


Invitation K-12 Admin
Therese & Pat
0%
Failed to invite
Funding Partners


Invitation to ND Outreach Groups
Therese, Tom, Mitch,
Randy & Pat
100%
Start Planning in Concert with College of Engineering

Karen M, Joyce J, ACE,
RCLC(Alyssia, Phil, V.Luckey); CoE-Natalie, Jay, Gary B;
Math-Tom E;CoB-J.Urbany


Invitation ND Admin
Therese, Tom, Mitch,
Randy & Pat
100%
1st e-mail has been sent
2nd email needs to be sent


Invitation to NDeRC Mentors

100%
Marya and Steve Attended



Invitation to NDeRC Dept Chairs

0%


Biol-Michelle, Kristin, David








Registration






Registration
Therese

213 people registered as of 12/1/09
emailed 1:10 re: address line


Roster for folders
Therese

organized by schools
printed only 30 for Mitch, Randy and others


Presenters/displays booklet
Therese

Draft sent to PM, TL, MW 1/21
roughing out the look


Folders
Therese
100%
Ordered, received & stuffed



Name Tags
Therese



received 1/20

Poster-size roster
Therese

Allen is reserving an easel for us.
emailed Al









Funding


Acct. #371056-35045-54900-10



NDeRC
Pat

$6000
Anne Zakas
Funds Received

Physics
Therese

Not Contacted per Mitch's Request
Shelly/Mitch
rec'd 1/14 - 54900

I2U2
Tom

NONE Available



RET@ND
Therese

Not Contacted
Alisa Zornig/Alex Hahn
rec'd 1/9 - 76010

EngRET@ND
Therese

Not Contacted
Fanny Wheeler/Wolfgang Porod
rec'd 1/28 - 76010

NISMEC
Tom

NONE available
Gordon Berry


JINA
Therese

Not Contacted
Mary Dewitt
rec'd 1/19 - 72001

QuarkNet
Therese

$1000 Not Discussed
Shelly/Mitch
done 2/3

Biological Sciences
Therese

Not Contacted per Mitch's Request
Debi Smith/Gary Lamberti
rec'd 2-27 - 54900
MJ000703


Chem & BioChem
Tom












College of Engineering
Pat & Therese

$2000
Bob Cunningham/Jay Brockman
rec'd 1/12 - 54900

College of Science
Mitch

$2000 pending Mitch's renewed request
Greg Crawford
rec'd 1/28 - 81070








Public Affairs & Communications
Tom

$1500
Janet Botz
rec'd 1/31 - 54900

Graduate School
Tom

$2000-AZ emailed Sue Vissage J0012765
Greg Sterling
rec'd 2/27 - 54900

Office of Research
Tom

$2000-emailed Ben Szumial J0012942
Liz Rulli
rec'd 3/25 - 54900








Media Coverage






College of Science
Pat & Therese

Marissa Runkle arranged for Gene Stowe and Cheryl Kelly to attend



ND News & Info
Pat & Therese

Dennis Brown & Gail Mancini



College of Engineering
Pat & Therese

Joanne Birdsell paid for the University photographer



SB Tribune-photographer?
Pat & Therese

Talk to Gene Stowe
Article appeared in SB Trib Local Section 1/26


Television
Pat & Therese

WNDU/WSBT/FOX
BioEYES at St. Joe Grade School
No TV stations came

Pentavision
Pat & Therese

Didn't contact them
BioEYES at St. Joe Grade School









Day-of Logistics






Physical Set-Up


Can't set-up until morning of 12/5/09
Pat Malone can help/Find some grad fellows to help


Parking
Pat

Notified J. Korros of event by email.
Dale & Jeff - Jeff M. making signs




Check-in procedure-SS#s
Therese

Waivers being prepared with name/school stickers of attendees.
Need to collect addresses


Waiver
Therese
100%
emailed Barbara Davey - Waiver approved 11/10/09
Need to format labels for waiver sheet-done


On-site registration??
Therese & Anne





Information/directions


map on NDeRC site
We did receive a few phone calls about directions


Handouts
Pat & Therese
100%
Booklet, survey and agenda went to printers on 11/25. Due back 12/1.



Survey
Tom & Pat
100%
Survey finalized and sent to printer.

Need to digitally record responses

Expression of Interest
Tom & Pat

Need to digitally record responses



Tables & Chairs for Registration
Pat & Therese
100%
ordered two 8' tables & 2 chairs from general services 11/24.



Tables for Food
Pat & Therese
100%
ordered 18 from gen'l svcs 1/24; tableclothes and skirting from catering 11/24



Tables & Chairs for Bazaar
[6'x3' or 8'x3']
Pat & Therese
100%
NDeRC(3), QuarkNet, I2U2, EYH, RET@nd, HEC, TRIO, Science Cafe, NISMEC, Wellhead Project

If we move furniture in Jordan Hall, we need to move it back.








Food Service






Menu
Therese
100%
Same menu as in 1/09; Catering emailed contract. Finalized 12/3/09



Vendor/counts
Therese & Pat
100%
Finalized 12/3/09



Continental breakfast
Therese
100%
Tentative count of 175
Final count 175


Box lunches
Therese
100%
Tentative count of 250
Final count 250









Venues & Tours






Jordan Hall Rm 105
Anne
100%
Rm 105 Reserved
Traveling mics only worked one at a time (mode selection)


Jordan Hall Rm 101
Anne
100%
Rm 101 Reserved



Jordan Hall Galleria
Anne
100%
On Allen's Calendar
set-up for displays


Jordan Hall Cafe
Anne
100%
On Allen's Calendar



Jordan Hall Reading RM
Anne
100%
On Allen's Calendar



Jordan Hall - Rm. 310
Anne
100%
On Allen's Calendar



Jordan Hall - Rm. 322
Anne
100%
On Allen's Calendar



DVT
Pat

Agree to details
Personnel


Museum of Biodiversity
Pat

Agree to details
Personnel









Program






Post on Google Calendars






Beginning & Ending Time/Schedule






Printed Program

100%




Speakers






Slides for opening
Pat & Tom





Coordinate w/ HEC
Tom & Pat





Coordinate w/QNEt
Pat

Communicated the day of the event
Need to communicate the nature of the event more explicitly and earlier


Coordinate w/ I2U2
Pat





Coordinate w/ RET@ND
Pat





Coordinate w/ EngRET
Pat





Coordinate w/ NISMEC
Pat





Coordinate w/ JINA
Pat





Coordinate w/ Guest Speakers
Mitch & Tom

Dean Crawford



Coordinate w/ Presenters
Tom

Valerie Doud & Jim Myers from Our Place and HEC










Stipends






K-12 Teachers






Schools






Graduate Fellows C1













Thank You's & Acknowledgements













QuarkNet Center













Physics
Therese

Kyle (Shelly & Heidi)










Science
Pat

Greg-f, Marissa and Cheryl










Engineering
Pat

Peter, Jay-f, Cathy, Bob & Joanne (Matt)










Jordan
Pat

Keith, Ron, Barb, Allen & Larry










Fair Participants
Pat

Mary-f, Karen, Nevin, Valerie and Jim










Funders
Pat & Tom

PA&C, Research, Grad Sch, Biology, RET@ND, EngRET@ND



















































































































end